• Executive Assistant Position Open

  • Marketing Maven
    Job Description
    Executive Assistant
     
     
    DEPARTMENT: Admin
    JOB TITLE: Executive Assistant
    REPORTS TO: CEO & President

    ESSENTIALS DUTIES AND JOB RESPONSIBILTIES INCLUDE BUT NOT LIMITED TO:
    • Researching company industry, competitors, press media pickup and business objectives.
    • Coordinate interview and develop talking points for clients
    • Manage client meetings by sending calendar invites
    • Ability to start Zoom meetings
    • Lead internal brainstorming sessions
    • Proficiency in Marketing Maven tech stack: Cision, Asana, Slack, Meltwater, Microsoft Office, Coverage Book, SimilarWeb, SproutSocial & HubSpot
    • Responsible for daily time input on Zenefits and Clockify
    • Coordinate and execute internal meetings
    • When possible, attend industry events and trade shows
    • Assist in the development and implementation of the company’s brand strategy
    • Understanding how to write copy for various types of content: email, social, blog, etc.
    • Day to day client contact
    • Manage multiple projects simultaneously
    • Maintains executive’s appointment schedule by planning and scheduling meetings, conferences teleconferences and travel.
    • Welcomes guests by greeting them and preparing a welcome sign per each guest and ensuring that the refrigerator is stocked in the conference room
    • Maintains office supplies inventory by checking stock monthly to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies.
    • Record meeting discussions, as needed
    • Purchase and prepare for both internal birthday and anniversary celebrations.
    • Complete travel itineraries for the CEO to include daily schedule, travel, hotel and car information
    • Schedule meeting for daily trade show management
    • Complete and track CEO’s monthly mileage
    • Prepare Monday Maven Meeting agenda
    • Maintains professional and technical knowledge by attending educational workshops
    • Participating in professional societies
    • Secures information by completing data base backups
    • Assist with organizing quarterly employee event
    • Complete errands for CEO as needed
    • Track proposals via HubSpot
    • Deploy emails via HubSpot
    • Share forecasts via HubSpot
    • List segmentation and list hygiene via HubSpot
    • Take meeting notes
    • Review meeting agendas
    • Proofread documents
    • Prepare call recaps
    Skills:
    • Ability to project manage
    • Cross trained in social media strategy
    • Professional written and verbal communication
    • Professional in internal and external meetings
    • Competency in email marketing
    • Proficiency in influencer marketing
    • Ability to understand SEO strategies and analytics
     
    EDUCATION AND EXPERIENCE REQUIREMENTS:
    • Bachelor’s degree Preferred
    • Great presentation skills
    • Must have great time management and scheduling skills
    Contact Information